- FERPA Policy
In compliance with the Family Educational Rights and Privacy Act (FERPA), information pertaining to a student’s record will be released only upon with the written permission of the student, with the following exceptions; internal reviews including but not limited to student records audit, compliance reviews, accreditation process or financial audit, or any other specific exception permitted by FERPA. Access to any and all student records is provided to and permitted as required for any accreditation process initiated by VICI Beauty School or by the National Accrediting Commission of Career Arts and Sciences, or in response to a directive of the Commission.
- OBTAINING TITLE IV STUDENT FINANCIAL AID
Please contact VICI Financial Services at 414-525-6305 with any questions regarding student financial aid information or institutional aid information.
- To determine if you are qualified for any of the Federal Student Financial Aid Programs or Institutional Aid, you must complete a Free Application for Federal Student Financial Aid (FAFSA) form. You can file your FAFSA online at www.fafsa.gov (our school code is 011484) or request a paper FAFSA form from the Financial Services office or your Admissions Representative. In order to receive Title IV Financial Aid, a student must be a citizen of the United States or an eligible non-citizen, enrolled as regular student in an eligible program, and possess a valid high school diploma or equivalent (such as GED or Homeschooling). A student must also not be in a Default status on prior loans, per the NSLDS. Male students must meet selective service criteria.
Determining your aid eligibility is derived from your FAFSA application by looking at your “need analysis” and the Estimated Family Contribution (EFC) from your FAFSA. Your EFC factors things such as family income, assets, family size, non-discretionary family expenses, retirement needs, number of household members, etc.
Funds are disbursed by 450-hour payment periods (Cosmetology Program) or 300-hour payment periods (Esthiology Program). Pro-rated disbursements and disbursement periods for the second award year (after 900 hours) may apply to Cosmetology students who complete their first 900 hours earlier than anticipated. Students must be maintaining Satisfactory Academic Progress to receive Title IV funds. Satisfactory Academic Progress is monitored at or prior to crossing over into your next payment period.
Title IV loan borrowers must complete a Master Promissory Note and participate in Entrance Counseling prior to their first disbursement of Federal loans. Entrance Counseling discusses the Rights and Responsibilities a student borrower has. Please go to www.studentloans.gov for completion of, and information on these steps.
Title IV loan borrowers must also participate in Exit Counseling, which discusses your Rights and Responsibilities regarding your obligations towards repayment of your loans. It is strongly advised that borrowers create a budget.
If you previously received Federal loans, you may request In-School Deferment on your repayment of those loans while in attendance at our school. Please contact either the servicer of your previous loan or the Financial Services office to obtain a form for the authorization of deferment.
- PHYSICAL DEMANDS OF THE INDUSTRY & SAFETY REQUIREMENTS FOR THE PROFESSION
VICI Beauty School feels that the students interested in pursuing a career in cosmetology, or a related field, should consider all aspects of such a decision. We make every effort to reasonably accommodate disabilities.
If you are interested in this kind of career, you must:
- Have finger dexterity and a sense of form and artistry
- Enjoy dealing with the public and be able to follow a client’s directions
- Keep abreast of the latest beauty trends and techniques
- Work long hours while building a personal clientele in order to make the desired income
- Make a strong commitment to the educational process and finish school
- Learn business skills to operate their own salon/spa
In addition, students should be aware that:
- The work can be strenuous and physically demanding because of the long hours standing with hands at or below waist level
- A personal investment may be required for advertising and promotions, such as the printing of business cards
- There will be exposure to various chemicals and fumes, which may cause allergic reactions
- Methods of compensation vary and may include: straight salary, salary plus commission, straight commission, sliding scale commission, retail commission or independent contracting (renting space and equipment from an existing salon/spa)
- COST OF ATTENDANCE
Kit and Tax: $2,556.93
Class/Lab Fee: $165.00
Kit and Tax: $1,675.54
Class/Lab Fee: $185.00
Cost of Living Components
Student Living with Parent(s) (6 months): Student Not Living with Parent(s) (6 months):
Room and Board: $1,792.14 Room and Board: $6,970.02
Transportation: $1,335.06 Transportation: $1,429.02
Personal: $1,162.74 Personal: $1,885.98
Adding the Charges and the Cost of Living Components determines student Cost of Attendance. A monthly interest charge may apply on unpaid balances.
- REFUND POLICIES
VICI Beauty School’s refund policy includes provisions that conform to the State of Wisconsin Department of Safety and Professional Services, Administrative Code for Barbering or Cosmetology. This policy also conforms to the Higher Education Act Amendments of 1998 Public Law 105-255 pertaining to Federal Financial Aid recipients. A $10.00 application fee submitted with the enrollment application prior to enrollment is non-refundable.
A full refund of all monies paid by the student under the enrollment contract shall be made if:
- You decide to cancel your enrollment by mailing or delivering a written notice to the VICI Corporate Office, 10700 W. Venture Drive, Unit D, Franklin, WI 53132, within three business days of signing the enrollment contract. The postmark on your written notification will determine the cancellation date, or the date it is delivered in person to the address above. This policy applies regardless of whether or not you have actually started your training.
- You were accepted for enrollment but were unqualified for entrance.
- If any written or oral misrepresentations were made by the school.
For all students whose enrollment ends prior to your first day of class
- If you withdraw or are dismissed by the school prior to the start of classes, all monies paid by the student under the enrollment contract shall be refunded except for a $150.00 withdrawal fee.
For all students whose enrollment ends on or after your first day of class and prior to graduation:
- In accordance with federal, state and accrediting commission regulations, a refund/repayment calculation will be performed within 30 days of your termination to determine whether the school must return (refund) federal funds to the federal student aid program on your behalf; whether you must repay the federal government for a federal aid awarded to you which you received as a cash payment, but were not eligible for as a result of your termination, or whether you owe the school a balance for unpaid charges accrued during your enrollment.
- Percentage of Enrollment Time means the number of class days elapsed from the start of the student’s attendance until the student’s last date of attendance divided by the total number of class days to complete the course of instruction.
- Institutional charges are defined as tuition, registration fee and class/lab fees. Non-institutional charges are defined as, but not limited to, kit fee, sales tax, interest charges, etc.
- A $150.00 withdrawal/termination fee will be assessed to students whose enrollment has been terminated or who voluntarily withdrew.
- The following chart is used to determine the percentage of institutional charges the school has earned:
Percentage of Enrollment Time Percentage of total cost which may be charged:
Greater than: Less than or equal to:
0% 5% 20%
5% 10% 30%
10% 15% 40%
15% 25% 45%
25% 50% 70%
50% 100% 100%
- Students will be notified in writing of the refund calculation results. All unpaid fees due the school must be paid in full within 30 days after the date of the refund calculation letter.
- A full refund will be made for any student kit items that are unused and in their original condition and packaging if the items are returned to the school within 15 days of withdrawal or termination.
- If the school permanently closes or no longer offers instruction after enrollment, the student will be entitled to a pro-rated refund. If this occurs, students should contact the following agency to make a claim: Mr. Fred Thomas, Robertson, Ryan & Associates, 330 East Kilbourn
Avenue, Milwaukee, WI 53202 (414) 271-3575.
- If the scheduled course is cancelled after signing enrollment contract and prior to the actual start date, the student will receive a full refund of all monies paid to this point and given the option of enrolling in a future class.
When a veteran or other eligible student enrolled in a non-accredited school fails or ceases to attend classes, withdraws or is discontinued from class before completion, the school will refund a pro-rata portion of all charges that the length of the completed portion of the course bears to the total length of the course. The exact proration will be determined by the ratio of the number of days of instruction completed by the student to the total number of instructional days in the total course. Furthermore, and additional established fee—variously designated as an application fee, enrollment fee, or registration—in an amount not to exceed $10, need not be subject to proration. Where the established fee is more than $10, the amount in excess of $10 is subject to proration. If you receive veteran’s benefits through the US Department of Veterans Affairs (VA) and are going on a leave of absence (LOA), be advised that your enrollment will be terminated with the VA and your benefits will cease on the first day of your LOA. They may resume when you return from the LOA. It is your responsibility to notify the School Certifying Official (SCO) regarding the LOA start date and the date when you will return to classes at VICI to ensure that you are paid for the period during which you are enrolled and to not incur an over-payment from the VA. (Authority: 38 CFR 21.4255)
Return of Title IV Funds (Federal Student Financial Aid)
If a recipient of Title IV funds (Federal Student Financial Aid) withdraws prior to completing 60% of a payment period, the school must calculate the amount of aid the student earned during the payment period. If a student earned more aid than received, the student may be able to receive those additional funds. If the student received more aid than earned, the excess funds must be returned.
Earned and unearned aid is calculated by dividing the number of clock hours scheduled to attend in the payment period by the number of hours in the payment period. Typical payment periods are 0-450, 451-900, 901-1,350, and 1,351-1,800 hours (each 450 hours) for Cosmetology, and 0-300 and 301-600 (each 300 hours) for Esthiology. If a student received more aid then earned, the school must return a portion of the excess equal to the lesser of the institutional charges multiplied by the unearned percentage of funds or the entire amount of excess funds within 45 days of the school’s determination date of the student withdrawal. The student must return any remaining excess amount. Any loan funds (including Parent PLUS loans) the student is required to return are repaid according to the terms of the loan promissory note. Students required to return unearned grant payments must make payment arrangements with the Department of Education to repay the funds. Note: Students owing grant repayments are only required to repay 50% of the over-award.
Earned but not yet disbursed funds will be credited to outstanding institutional charges with written permission of the student, except for required grant disbursements. Students with no outstanding balance on their account may receive the excess funds if the student notifies the school of their intent to accept the funds within 14 days of the school’s notice to student of excess funds available.
- PROGRAMS AND LOCATIONS
We offer at our Greenfield/Milwaukee location an 1,800-hour Cosmetology program and a 600-hour Esthiology program. The school is located at:
VICI Beauty School
4111 S. 108th St.
Greenfield, WI 53228
Administrative Team: Erin Dulka
Admissions Team: Jen Citowitz
Mary Ann Smith
Liza Shea – Corporate Office
Erin Dulka – VICI Beauty School
- TRANSFER STUDENTS
The school may credit transferable hours. If a transfer student desires to have transfer hours counted, they must go through a formal skill evaluation (practical and written) to determine their skill level. Skill evaluations are typically held one Monday per month and a charge of $150 must be paid at the time of the evaluation. Please call in advance for an appointment and to ensure that the proper paperwork is completed prior to the skill evaluation. Transfer hours may not be entirely credited if the skill level does not meet our requirements; if the student scores below 80% on the written test; or if we feel the student may need additional classroom time.
Transfer students must provide transcripts with their grades and hours at the time of the skill evaluation.
Tuition for transfer students will be calculated per hour based on number of hours needed to complete the program. Class/lab fee will be prorated based on number of hours needed. If a kit is required, the student must pay for it on the first day of school. If only a partial kit is necessary, it can be purchased separately.
- COPYRIGHT INFRINGEMENT
The unauthorized distribution of copyrighted material, including unauthorized Peer-to-Peer (P2P) sharing, will subject students to disciplinary actions by the school, up to and including expulsion. This includes illegal downloading or unauthorized distribution of copyrighted materials using the school’s information technology system. Students may also be subject to criminal and civil liabilities.
Copyright infringement is the act of exercising, without permission or legal authority, one or more of the exclusive rights granted to the copyright owner under section 106 of the Copyright Act (Title 17 of the United States Code). These rights include the right to reproduce or distribute a copyrighted work. In the file-sharing context, downloading or uploading substantial parts of a copyrighted work without authority constitutes an infringement.
Penalties for copyright infringement include civil and criminal penalties. In general, anyone found liable for civil copyright infringement may be ordered to pay either actual damages or “statutory” damages affixed at not less than $750 and not more than $30,000 per work infringed. For “willful” infringement, a court may award up to $150,000 per work infringed. A court can, in its discretion, also assess costs and attorneys’ fees. For details, see Title 17, United States Code, Sections 504, 505.
Willful copyright infringement can also result in criminal penalties, including imprisonment of up to five years and fines of up to $250,000 per offense.
- STATE LICENSING AND ACCREDITING AGENCY
State Licensing Agency
State of Wisconsin, Department of Safety and Professional Services
P.O. Box 8366
Madison, WI 53708-8366
National Accrediting Commission of Career Arts & Sciences (NACCAS)
3015 Colvin Street
Alexandria, VA 22314
VICI Beauty Schools is approved and licensed by the Wisconsin Barber or Cosmetology Examining Board, Department of Safety and Professional Services, 4822 Madison Yards Way, Madison, WI 53705. We are also accredited by NACCAS.
Any questions, concerns or complaints not resolved by the school can be addressed to the listed agencies.
- DRUG RELATED OFFENSES
If you are convicted of a Drug Offense, it may impact your eligibility for Title IV Student Aid. If the school is made aware of student’s involvement of a drug offense, we will review your continued eligibility for Federal Student Aid. Should a student lose their eligibility, we will notify the student the process the student would need to complete to regain eligibility. Offenses only count against a student’s aid eligibility if the offense occurred during a period of enrollment for which the student was receiving federal student aid. Please review the information below regarding the length of time regarding Federal Student Aid ineligibility:
Offense Possession of illegal drugs Sale of illegal drugs
1st Offense: 1 year from date of conviction 2 years from date of conviction
2nd Offense: 2 years from date of conviction Indefinite period
3 or more Offense: Indefinite period
No vaccinations are required for admittance to our school.
- COLLEGE NAVIGATOR, INCLUDING STUDENT BODY DIVERSITY, COMPLETION/GRADUATION RATES AND RETENTION RATES
Information regarding Student Body Diversity, including gender, self-identified members of a major racial or ethnic group, and Federal Pell Grant recipients can be found on the links below to the College Navigator websites. These links also include information regarding the Retention and Graduation Rates for our schools.
Greenfield/Milwaukee location: http://nces.ed.gov/collegenavigator/?q=vici&s=all&id=238175
- VOTER REGISTRATION
Information on registering to vote in Wisconsin can be found at:
- CONSTITUTION DAY
The school recognizes Constitution Day (September 17) each year by providing in-school information to each student.
- DRUG AND ALCOHOL POLICY
Drugs or alcoholic beverages are not allowed on the premises of any cosmetology school in the State of Wisconsin. Any student found either having possession of or under the influence of drugs and/or alcohol while on school premises, including the parking lot, will be terminated immediately. This also includes prescription drugs which may alter the mind and/or motor skills. Please maintain a sober state of mind without the use of alcohol or drugs. VICÍ Beauty School does not allow the use of controlled substances and/or intoxicants.
Drug & Alcohol Abuse Prevention counseling, treatment, rehabilitation, etc. can be found at:
Our schools adhere to the Drug-Free Workplace Act of 1988 (Public Law 101-226)
- 34 CFR 84 Government-Wide Requirements for Drug-Free Workplace
- 34 Part 86 Drug and Alcohol Abuse Prevention
- 34 CFR668.14(c)
- STATE GRANT ASSISTANCE
Our state does not allow state grants for our programs.
- TITLE IV CODE OF CONDUCT
Colleges participating in any of the Title IV loan programs are required by the Department of Education to develop, publish and enforce a code of conduct. The below code of conduct applies to all officers, employees and agents of Advanced Institute of Hair Design.
BAN ON REVENUE SHARING AGREEMENTS: Neither Advanced Institute of Hair Design, nor any of its officers, employees or agents will enter into any revenue-sharing arrangements with any lender, which is defined by the Higher Education Opportunity Act of 2008, amending the Higher Education Act of 1965, Pub. L. # 110-315 (2008), (“HEAO”) as any arrangement between a college and a lender that results in the lender paying a fee or other benefits, including a share of its profits, to the college, or its officers, employees or agents, as a result of the college recommending the lender to its students or families of those students.
BAN ON GIFTS: Financial Aid Office employees (or employees who otherwise have responsibilities with respect to education loans or financial aid) will not accept gifts from any lender, guaranty agency or loan servicer. A “gift” is defined as any gratuity, favor, discount, entertainment, hospitality, loan or other item having monetary value of more than a de minimus amount. This prohibition is not limited just to those providers of Title IV loans but includes lenders of “private educational loans” as well. HEOA does provide for some exceptions related to specific types of activities or literature. This includes:
- Brochures or training material related to default aversion of financial literacy.
- Food, training or informational materials as part of training as long as that training contributes to the professional development of those individuals attending the training.
- Favorable terms and benefits to the student employed by the institution as long as those same terms are provided to all students at the institution.
- Entrance and exit counseling as long as the institution’s staff are in control and they do not promote the services of a specific lender.
- Philanthropic contributions from a lender, guarantee agency or loan servicer unrelated to education loans.
- State education, grants, scholarships or financial aid funds administered by or on behalf of the State
BAN ON CONTRACTING ARRANGEMENTS: Financial Aid Office employees (or employees who otherwise have responsibilities with respect to education loans) will not accept any fee, payment or financial benefit as compensation for any type of consulting arrangement or contract to provide services to or on behalf of a lender relating to education loans.
PROHIBITION AGAINST STEERING BORROWERS: Advanced Institute of Hair Design and its officers, employees or agents will not steer borrowers to particular lenders or delay loan certifications. This prohibition includes assigning any first-time borrower’s loans to a particular lender as part of the award packaging process or through other methods.
PROHIBITION ON OFFERS OF FUNDS FOR PRIVATE LOANS: Advanced Institute of Hair Design and its officers, employees or agents will not request or accept any agreement or offer of funds for private loans. This prohibition includes any offer of funds for loans to students at the institution, including funds for an opportunity pool loan, in exchange for providing concessions or promises to the lender for a specific number of loans, or inclusion on a preferred lender list.
BAN ON STAFFING ASSISTANCE: Advanced Institute of Hair Design and its officers, employees or agents will not request or accept any assistance with call center staffing or financial aid office staffing. However, HEOA does not prohibit schools from requesting or accepting assistance from a lender related to:
- Professional development training for financial aid administrators.
- Providing educational counseling materials, financial literacy materials, or debt management materials to borrowers, provided that such materials disclose to borrowers the identification of any lender that assisted in preparing or providing such materials.
- Staffing services on a short-term, nonrecurring basis to assist the school with financial aid-related functions during emergencies, including State-declared or federally declared natural disasters, and other localized disasters and emergencies identified by the Secretary.
BAN ON ADVISORY BOARD COMPENSATION: Employees of Advanced Institute of Hair Design will not receive anything of value from a lender, guarantor or group in exchange for serving on an advisory board. They may, however, accept reimbursement for reasonable expenses incurred while serving in this capacity.
Private Loan Conduct/Preferred Lenders: we are required to process loan documents for any eligible lender selected by students. Students are encouraged to select any lender of their choice. We do not have any Preferred Lender Arrangements.
- CAMPUS CRIME AND CLERY
Campus Safety & Security Reports/Emergency Response/Evacuation/Timely Emergency Warnings: